DreamWorks Service Operations - Administrative Assistant

What you'll do

• Schedule meetings and appointments for the VP and their direct reports
• Manage multiple calendars for internal leaders and coordinate with external studio partners
• Communicate operational impact studio-wide during P1 incidents alongside incident management and technology leadership
• Schedule interviews for recruitment and hiring managers (phone screens, virtual, and in-person)
• Coordinate and book travel: flights, hotels, and vehicle rentals
• Manage and submit department expense reports
• Maintain meeting agendas and take detailed notes for department and project meetings
• Organize departmental and technology events (calendar holds, event space, catering)
• Process and distribute weekly status reports
• Coordinate department visitors per company policy
• Handle general office duties and cover for other administrative assistants as needed

Requirements

• Minimum 5 years of administrative assistant experience
• Excellent written, verbal, and interpersonal communication skills
• Comfortable interacting with employees at all levels of the organization
• Proactive, organized, and able to multitask independently or as part of a team
• Strong technical skills including Google Workspace and MS 365 (PowerPoint, Excel, Word)
• High ethical standards and ability to handle confidential information

Nice to have

• Bachelor's degree
• Administrative experience in entertainment or technology/software
• Familiarity with Mac/Linux, JIRA, Adobe Photoshop or similar

Schedule

Hybrid — a minimum of four days per week in the office.

Pay & benefits

Salary range: $47,500–$60,000/yr. Eligible for company-sponsored benefits including medical, dental, vision, 401(k), paid leave, and tuition reimbursement.